PAYROLL & TIME SHEET POLICY

• All time sheets must be turned in to our office by 12 p.m. no later than the THURSDAY after the pay period end date.

(If timesheets are not turned in by the deadline, checks will not be issued until the next pay period) NO EXCEPTIONS.

• No reminder calls will be made. It is your responsibility to make sure timesheets are in the office by the date due. Late timesheets will be processed for the next pay period.

(Pay period schedule with time sheet due dates, available upon request)

• Timesheets can be dropped off to our office, mailed to our office, fax to 612-489-6042 or emailed to fgadid@gmail.com
• We do not guarantee mail services. Direct Deposit is available to all employees
• No White Out
• Blue/Black Ink Only

Always make sure you have the following thing filled out correctly and complete on your timesheets:

• Dates/ Location of Recipient stay in hospital/Care Facility /Incarceration box:

If client stay in hospital/care facility /incarcerated dates must be filled out (admit date to discharge date)

Leave blank if does not apply

• The ‘Recipient Name’ box is filled in completely
• The ‘Individual PCA Provider Name’ box is filled in completely
• The Dates are filled in m/d/y in chronological order
• The Activities performed each day are documented with your Initials (checkmarks or X’s not accepted)
• Any Activities boxes left blank (not performed) must have a line through it
• Any Columns left blank must also have a line all the way down the page
• Ratio Staff to Participant Box: Always circle 1:1 (one staff to one recipient)
• Time In & Time Out must be filled in and AM/PM must be circled
• Any Visit One or Visit Two boxes left blank must have an ‘X’ to indicate you did not work that day/ shift
• Visit Two Row is for employees that work twice in the same day. (If you did not work 2x on any given day place an X in the box to indicate that)
• Daily Total Box must be filled in with the total# of hours worked each day
• Time Sheet Total Box must be filled in with the total# of hours worked that week
• Signature Boxes: Recipient Name and MA# or DOB must be filled in completely
• PCA Name and PCA Provider Number must be filled in completely
• The Signatures must be original and dated (mm/dd/yy) by both the PCA and the Recipient or Responsible Party
• Use of white out is not allowed
• Time Sheets must be legible and neat

Blank timesheets can be mailed or e-mailed to you upon request.

If you have any questions/concerns please Contact our office at 763-439-8892